Being fast is half the job.Being prepared is the other half.

Your application file

One PDF, everything in it, saved on your phone. None of it is legally required — but sending it straight away puts you on the shorter pile.

• Copy of your IDIdentity card or passport, front and back. Anything the landlord does not need for the tenancy may be blacked out.
• Proof of incomeYour last three payslips. Self-employed? Tax assessment, a business analysis or a statement from your tax adviser.
• SCHUFA credit reportThe paid “BonitätsAuskunft” meant for landlords — not the free data copy, which reveals far more about you than necessary. No older than three months.
• Tenant self-disclosureFilled in and signed as a PDF. Many landlords use their own forms, but arriving with one ready shows you mean business.
• Rent-arrears clearance letterFrom your current landlord, confirming you owe no rent. Ask early — some property managers take weeks.
• Cover letterFive to eight sentences: who you are, what you do, when you can move in, how many people are moving in. Short beats beautiful.
• Housing entitlement certificate (WBS)Only for subsidised flats — but mandatory there. Applying takes time, so do it in advance. With a WBS, listings open up that others cannot even apply for.
• Guarantee or employment contractStudying, in training, new job, just moved to Germany? Attach a guarantor declaration or your signed employment contract before anyone has to ask.

Pro tip: Everything in ONE PDF, named “Application_Lastname.pdf”, under 10 MB — in the cloud and offline on your phone. Then you can attach it in 20 seconds, anywhere.

Six rules for the real thing

• The first minutes decide

  In cities like Berlin, Hamburg or Munich, a good listing collects several hundred enquiries within hours. Many landlords invite whoever writes first — and never work through the rest.

• Reply complete, not curious

  “Is the flat still available?” costs you a whole round trip. Send everything that matters right away: name, job, household size, move-in date, income range — and attach your file.

• Be reachable

  Phone number in the cover letter, push notifications and ringer on. Plenty of landlords call instead of writing. Miss two calls and you are out.

• Show up prepared for the viewing

  On time, well groomed, a printed copy of your file in hand. Two or three real questions — service charges, heating, planned renovations — show genuine interest. And say clearly at the end that you want the flat.

• No money before the contract

  Reputable landlords never ask for a deposit, a reservation fee or a key fee up front. “I am abroad and will send you the key” is always a scam. See the flat, sign the contract, then pay.

• You do not have to answer everything

  Questions about family planning, pregnancy, religion, party membership or criminal records are not permitted. You may answer them untruthfully without it hurting you later in the tenancy.